List of active policies

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Acceptable Use Policy for Operator Training Academy Moodle LMS

1. Purpose This Acceptable Use Policy (AUP) outlines the expectations and responsibilities of all users accessing and utilizing the Operator Training Academy Moodle Learning Management System (LMS). The purpose of this policy is to ensure a safe, productive, and legally compliant environment for learning and collaboration, aligned with the requirements of Army Regulation (AR) 25-2, "Information Assurance."

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS, including but not limited to students, instructors, administrators, and guests. By accessing the Operator Training Academy Moodle LMS, users agree to abide by the terms outlined in this policy and all applicable regulations, including AR 25-2.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army Regulations, including AR 25-2.

3. General Guidelines

• The Operator Training Academy Moodle LMS is to be used for educational purposes only, such as accessing course materials, submitting assignments, participating in discussions, and collaborating on academic projects.

• Users are responsible for safeguarding their login credentials and ensuring they follow authentication practices outlined in AR 25-2. Sharing passwords or allowing unauthorized access to accounts is strictly prohibited.

• All communications and content within the LMS must adhere to professional and respectful standards in accordance with Department of the Army (DA) policies.

4. Prohibited Activities The following activities are strictly prohibited:

• Uploading, sharing, or distributing materials that infringe on copyright laws or intellectual property rights.

• Posting or sharing content that is discriminatory, harassing, offensive, or otherwise inappropriate.

• Attempting to gain unauthorized access to system accounts, data, or resources.

• Introducing malware, viruses, or other harmful software into the LMS.

• Using the LMS for commercial, political, or personal profit activities unrelated to official or educational purposes.

• Impersonating other users or misrepresenting identity in any form.

• Violating any provisions of AR 25-2 or other applicable Army cybersecurity and information assurance policies.

5. User Responsibilities

• Users must ensure that all submissions, including assignments, discussions, and other contributions, are their original work unless properly cited.

• Users should report any suspicious activities, technical issues, or policy violations immediately to the designated LMS administrator or the Information Assurance Security Officer (IASO).

• Users must comply with all relevant institutional, Army, and federal regulations while using the Operator Training Academy Moodle LMS.

6. Data Privacy and Security

• Users must respect the privacy and confidentiality of others by not accessing or sharing personal information without explicit consent.

• Personal data collected through the LMS will be handled in accordance with AR 25-22 (Records Management) and related Army regulations.

• The LMS employs appropriate security measures as required by AR 25-2 to protect user data and maintain system integrity.

7. Enforcement

• Violations of this policy may result in disciplinary actions, including but not limited to account suspension, removal from courses, or referral to institutional or military disciplinary committees.

• Serious breaches will be reported to the relevant authorities, including the Army Criminal Investigation Division (CID) if necessary.

8. Policy Review This Acceptable Use Policy will be reviewed annually or as required to ensure compliance with AR 25-2, AR 25-22, and other applicable regulations.

Acknowledgment By accessing and using the Operator Training Academy Moodle LMS, users acknowledge that they have read, understood, and agreed to comply with this Acceptable Use Policy and all applicable Army regulations, including AR 25-2.

Full policy

Privacy Policy for Operator Training Academy Moodle LMS

1. Introduction This Privacy Policy outlines how the Operator Training Academy Moodle Learning Management System (LMS) collects, uses, shares, and protects personal information. The policy is designed to ensure compliance with Army Regulation (AR) 25-22, "The Army Privacy Program," and other applicable Department of Defense (DoD) and federal regulations.

Privacy Act Statement: Authority: The information collected through the Operator Training Academy Moodle LMS is authorized by Title 10, United States Code, Section 3013, and Army Regulation 25-22. Purpose: To provide educational services, manage user accounts, track academic progress, and maintain system security. Routine Uses: Data may be shared with authorized personnel and organizations as outlined in the applicable System of Records Notice (SORN) and consistent with the Privacy Act of 1974. Disclosure: Providing personal information is voluntary; however, failure to do so may result in limited access to LMS features and services.

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS, including students, instructors, administrators, and guests. By accessing the LMS, users consent to the collection and use of their personal information as described in this policy.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army Regulations, including AR 25-22 and AR 25-2.

3. Information Collected The LMS collects the following types of information:

• Personal Information: Name, email address, phone number, and other contact details.

• Account Information: Login credentials, user roles, and course enrollments.

• Usage Data: Activity logs, IP addresses, browser types, and access times.

• Academic Records: Assignment submissions, grades, and feedback.

4. Purpose of Data Collection The information collected is used for the following purposes:

• To provide access to LMS features and services.

• To facilitate course delivery, communication, and collaboration.

• To monitor and improve the LMS’s functionality and user experience.

• To ensure compliance with institutional, Army, and federal regulations.

5. Data Sharing and Disclosure

• Personal data will only be shared with authorized personnel, such as instructors, administrators, and institutional officials, for educational purposes.

• The LMS may share data with third-party service providers for technical support, subject to strict confidentiality agreements.

• Data may be disclosed to comply with legal obligations, including requests from military or federal authorities, as required by AR 25-22.

6. Data Security

• The LMS employs robust security measures, including encryption, access controls, and regular audits, to protect user data in compliance with AR 25-2.

• Users are responsible for safeguarding their login credentials and reporting any suspected breaches immediately.

7. User Rights

• Users have the right to access, update, or correct their personal information.

• Users may request the deletion of their data, subject to retention requirements under AR 25-400-2 (Army Records Information Management System).

• Requests related to data access or corrections should be directed to the LMS administrator.

8. Data Retention

• Data will be retained only as long as necessary to fulfill educational or administrative purposes, or as required by Army and federal regulations.

• Retention periods are determined in accordance with AR 25-22 and AR 25-400-2.

9. Policy Review This Privacy Policy will be reviewed annually and updated as needed to ensure compliance with evolving legal and institutional requirements.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge that they have read, understood, and agreed to this Privacy Policy and consent to the collection, use, and disclosure of their information as described herein.

Full policy

Access Policy for Operator Training Academy Moodle LMS

1. Purpose This Access Policy outlines the rules and procedures for granting, managing, and monitoring access to the Operator Training Academy Moodle Learning Management System (LMS). It ensures that only authorized individuals can access the LMS and its resources, in compliance with Army Regulation (AR) 25-2, "Information Assurance," and other applicable Department of Defense (DoD) and institutional policies.

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS, including students, instructors, administrators, and guests. It governs access to user accounts, course materials, and administrative functions.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army Regulations, including AR 25-2.

3. Access Levels Access to the LMS is assigned based on user roles and responsibilities:

• Students: Access to enrolled courses, course materials, assessments, and grades.

• Instructors: Access to their assigned courses, student submissions, and course management tools.

• Administrators: Access to all courses, user management, system configuration, and audit logs.

• Guests: Limited access to publicly available course materials or resources, as determined by institutional policies.

4. Account Management

• Account Creation: Accounts are created upon enrollment or employment with the Operator Training Academy. Each user is assigned a unique username and password.

• Authentication: Users must authenticate using secure credentials. Multi-factor authentication (MFA) is encouraged to enhance security.

• Account Deactivation: Accounts are deactivated upon course completion, employment termination, or extended inactivity (e.g., 12 months of no login activity).

5. User Responsibilities

• Users are responsible for safeguarding their login credentials and ensuring they are not shared with others.

• Users must log out of the LMS after each session to prevent unauthorized access.

• Users should report any suspected unauthorized access or account misuse to the LMS administrator immediately.

6. Administrator Responsibilities

• Administrators are responsible for verifying the identity of users before creating accounts or resetting credentials.

• Regular audits must be conducted to ensure access permissions align with user roles and responsibilities.

• Administrators must revoke access promptly when a user’s role changes or their association with the Operator Training Academy ends.

7. Monitoring and Logging

• All access to the LMS is logged, including login times, IP addresses, and activities performed within the system.

• Logs are reviewed periodically to detect and respond to unauthorized access attempts or policy violations.

• Monitoring activities comply with AR 25-2 and respect user privacy to the extent possible under applicable regulations.

8. Policy Enforcement

• Violations of this policy, such as unauthorized access or credential sharing, may result in disciplinary action, including account suspension or removal.

• Serious breaches may be referred to military or federal authorities, where applicable.

9. Policy Review This Access Policy will be reviewed annually and updated as necessary to reflect changes in regulations, institutional requirements, or security best practices.

Acknowledgment By accessing the Operator Training Academy Moodle LMS, users agree to abide by this Access Policy and acknowledge their responsibility to maintain the security and confidentiality of their accounts.

Full policy

Data Retention Policy for Operator Training Academy Moodle LMS

1. Purpose The purpose of this Data Retention Policy is to define the guidelines for retaining, managing, and securely disposing of data collected and stored within the Operator Training Academy Moodle Learning Management System (LMS). This policy ensures compliance with Army Regulation (AR) 25-400-2 (Army Records Information Management System) and other applicable Department of Defense (DoD) and federal regulations.

2. Scope This policy applies to all data generated, collected, or stored within the Operator Training Academy Moodle LMS, including but not limited to personal information, academic records, and system logs. It applies to all users, including students, instructors, administrators, and guests.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army Regulations, including AR 25-400-2.

3. Categories of Retained Data Data retained within the LMS is categorized as follows:

• Personal Information: User profiles, contact details, and login credentials.

• Academic Records: Course enrollments, assignments, grades, and feedback.

• System Data: Logs, IP addresses, and activity records for auditing purposes.

• Communication Records: Forum posts, messages, and other user-generated content.

• Training Data: Certificate records retained for verification purposes.

4. Retention Periods The following retention periods are defined based on AR 25-400-2 and institutional requirements:

• Personal Information: Retained as long as the user maintains an active account or as required for legal or administrative purposes.

• Academic Records:

  • Training Data (Certificates): Retained for 20 years or until a removal request is submitted.

  • Score Sheets, Test Materials, and Course Content: Retained for 2 years after course completion and then destroyed.

• System Data: Retained for 3 years for audit and security purposes unless otherwise required.

• Communication Records: Retained for 2 years or as needed for course operations and record-keeping.

5. Data Disposal Data that has reached the end of its retention period will be securely disposed of in accordance with AR 25-400-2 and DoD standards for information destruction. Disposal methods may include:

• Permanent deletion of digital records.

• Physical destruction of backup media or printed records.

• Sanitization of storage devices to prevent data recovery.

6. User Responsibilities

• Users must comply with this policy and report any discrepancies or issues related to data retention.

• Users are encouraged to regularly review their stored data and notify administrators of any changes or updates.

7. Administrator Responsibilities

• Administrators are responsible for implementing this policy and ensuring compliance with data retention requirements.

• Regular audits will be conducted to verify adherence to retention schedules and secure disposal practices.

• Any requests for data access, corrections, or deletions must be processed in accordance with this policy and applicable regulations.

8. Policy Review This Data Retention Policy will be reviewed annually and updated as necessary to reflect changes in regulations, institutional requirements, or operational needs.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge their understanding and agreement to this Data Retention Policy. Users further recognize that their data will be managed in accordance with applicable regulations and the terms outlined herein.

Full policy

Academic Policy for Operator Training Academy Moodle LMS

1. Purpose This Academic Policy establishes the rules and expectations for academic integrity, performance, and conduct within the Operator Training Academy Moodle Learning Management System (LMS). It aims to ensure a fair, respectful, and productive learning environment while upholding the highest standards of academic excellence.

2. Scope This policy applies to all students, instructors, and administrators participating in courses or activities hosted on the Operator Training Academy Moodle LMS. It governs all academic activities, including assignments, assessments, discussions, and collaborative projects.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army standards.

3. Academic Integrity

• Prohibited Activities:

  • Plagiarism, cheating, and unauthorized collaboration on assignments or assessments.

  • Submitting falsified data or impersonating another user.

  • Distributing or sharing assessment content without permission.

• Original Work: Students must ensure that all submissions reflect their own work unless properly cited. Instructors are encouraged to use plagiarism detection tools to verify originality.

• Consequences: Violations of academic integrity will result in disciplinary actions, including grade penalties, course removal, or referral to institutional disciplinary committees. Cheating, circumventing this policy, or engaging in other dishonest academic practices may also result in punitive action under the Uniform Code of Military Justice (UCMJ), including but not limited to Article 92 (Failure to Obey Order or Regulation) or Article 107 (False Official Statements), as applicable.

4. Grading and Assessment

• Criteria: Grading will be based on clearly defined rubrics and criteria shared at the beginning of the course.

• Timelines: Instructors must provide timely feedback on assignments and assessments.

• Appeals: Students have the right to appeal grades through a formal process. Appeals must be submitted within 7 days of receiving the grade.

5. Attendance and Participation

• Engagement Requirements: Students are expected to actively participate in course activities, including discussions, group work, and assessments.

• Non-Participation: Failure to engage in course activities for an extended period (e.g., 14 consecutive days) without prior notification may result in removal from the course.

6. Use of Learning Materials

• Copyright Compliance: All course materials are protected by copyright and may not be reproduced, shared, or distributed without permission.

• External Resources: Students are encouraged to use supplementary resources, provided they do not violate copyright or academic integrity policies.

7. Communication and Conduct

• Respectful Interaction: All communications, including forum posts and messages, must adhere to professional and respectful standards.

• Prohibited Behavior: Harassment, discrimination, or any form of abusive language is strictly prohibited.

• Reporting Issues: Instances of inappropriate behavior should be reported to the course instructor or LMS administrator immediately.

8. Policy Enforcement

• Violations of this policy will be addressed promptly and may result in warnings, removal from courses, or further disciplinary actions as determined by institutional guidelines.

• Serious breaches may be referred to military or federal authorities, where applicable.

9. Policy Review This Academic Policy will be reviewed annually and updated as necessary to reflect changes in institutional standards, regulations, or best practices.

Acknowledgment By participating in courses on the Operator Training Academy Moodle LMS, users acknowledge their understanding and agreement to this Academic Policy and commit to upholding the principles of academic integrity and respect.

Full policy

Content Management Policy for Operator Training Academy Moodle LMS

1. Purpose This Content Management Policy establishes the guidelines for creating, managing, sharing, and removing content within the Operator Training Academy Moodle Learning Management System (LMS). The policy ensures that all content complies with institutional, legal, and regulatory standards while supporting an effective and respectful learning environment.

2. Scope This policy applies to all content creators and users of the Operator Training Academy Moodle LMS, including instructors, administrators, and students. It covers all forms of content, including text, media, assessments, and user-generated contributions such as forum posts.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army standards.

3. Content Creation and Upload Guidelines

• Copyright Compliance:

  • All uploaded content must comply with copyright laws and intellectual property rights.

  • Users must obtain proper permissions or licenses for copyrighted materials used in courses.

• Accuracy and Relevance:

  • Content must be accurate, up-to-date, and relevant to the educational objectives.

  • Instructors are responsible for reviewing and updating course materials as needed.

• Prohibited Content:

  • Content that is offensive, discriminatory, harassing, or otherwise inappropriate is strictly prohibited.

  • Malware, viruses, or other harmful software must not be uploaded.

4. Content Sharing and Distribution

• Access Control:

  • Content visibility must align with user roles (e.g., students, instructors, administrators).

  • Sensitive materials should be restricted to authorized users only.

• External Distribution:

  • Content shared outside the LMS requires explicit approval and must not violate copyright or privacy policies.

  • User-generated content, such as forum posts, is considered proprietary to the LMS and should not be distributed externally without consent.

5. Content Retention and Removal

• Retention:

  • Course materials, including score sheets and test materials, will be retained for 2 years after course completion in accordance with the Data Retention Policy. Certificate records required for verification purposes will follow the 20-year retention guideline or until a removal request is submitted.

  • User-generated content, such as forum posts, will also follow the 2-year retention guideline unless otherwise specified by institutional policies.

• Removal:

  • Instructors and administrators may remove outdated or irrelevant content at their discretion.

  • Content violating this policy or the Data Retention Policy will be promptly removed, and the responsible user may face disciplinary action.

6. User Responsibilities

• Users must ensure that all content they upload complies with this policy and supports a respectful and effective learning environment.

• Users must report any inappropriate, inaccurate, or harmful content to the LMS administrator or course instructor immediately.

7. Administrator Responsibilities

• Administrators are responsible for overseeing compliance with this policy and managing content permissions.

• Regular audits of uploaded content will be conducted to ensure adherence to institutional, regulatory, and Data Retention Policy standards.

• Administrators must act promptly to address violations, including removing content and notifying the responsible parties.

8. Policy Enforcement

• Violations of this policy, such as uploading prohibited or unauthorized content, may result in disciplinary actions, including account suspension or removal from courses.

• Serious breaches may be referred to military or federal authorities if applicable.

9. Policy Review This Content Management Policy will be reviewed annually and updated as necessary to reflect changes in institutional standards, regulations, or best practices.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge their understanding and agreement to this Content Management Policy and commit to complying with its guidelines to ensure a productive and respectful learning environment.

Full policy

Cookies Policy for Operator Training Academy Moodle LMS

1. Purpose This Cookies Policy explains how cookies and similar technologies are used on the Operator Training Academy Moodle Learning Management System (LMS). The policy aims to provide transparency about the data collected through cookies and how it is used to enhance user experience while ensuring compliance with applicable regulations.

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS. By using the LMS, users consent to the use of cookies as outlined in this policy.

3. What Are Cookies? Cookies are small text files stored on a user's device by the web browser. They are used to improve the functionality of the LMS, enhance user experience, and gather analytical data to optimize system performance.

4. Types of Cookies Used

• Essential Cookies:

  • Necessary for the basic functionality of the LMS, such as maintaining login sessions and enabling navigation between pages.

  • These cookies cannot be disabled as they are critical for system operation.

• Performance Cookies:

  • Collect anonymous data on user interactions with the LMS, such as pages visited and features used.

  • Used to improve system performance and user experience.

• Functionality Cookies:

  • Remember user preferences, such as language settings and interface customizations.

  • Enhance the usability of the LMS.

• Third-Party Cookies:

  • Used for integrations with external services, such as video streaming platforms or analytics tools.

  • Subject to the privacy policies of the third-party providers.

5. How We Use Cookies

• To maintain secure user sessions and prevent unauthorized access.

• To analyze usage patterns and optimize system performance.

• To store user preferences and settings for a personalized experience.

• To integrate with third-party tools and services that enhance the functionality of the LMS.

6. Managing Cookies

• Users can manage or disable cookies through their web browser settings. However, disabling essential cookies may affect the functionality of the LMS.

• Instructions for managing cookies can typically be found in the "Help" section of the user's web browser.

7. Data Privacy and Security

• All data collected through cookies is handled in accordance with the Operator Training Academy’s Privacy Policy.

• Cookies do not store sensitive personal information, such as passwords or financial details.

8. Updates to This Policy This Cookies Policy will be reviewed periodically and updated as necessary to reflect changes in technology, legal requirements, or institutional practices. Users will be notified of significant updates.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge their understanding and agreement to this Cookies Policy and consent to the use of cookies as described herein.

Full policy

Technical Support Policy for Operator Training Academy Moodle LMS

1. Purpose This Technical Support Policy outlines the procedures and standards for providing technical assistance to users of the Operator Training Academy Moodle Learning Management System (LMS). The goal is to ensure a smooth and effective user experience by addressing technical issues promptly and efficiently.

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS, including students, instructors, and administrators. It covers all technical support services, including troubleshooting, user account assistance, and system maintenance.

3. Support Services Provided

• User Account Assistance:

  • Help with creating, accessing, or recovering user accounts.

  • Support for password resets and login issues.

• Technical Troubleshooting:

  • Resolving errors, bugs, or performance issues within the LMS.

  • Assistance with uploading, accessing, or managing course materials.

• System Maintenance:

  • Periodic updates and patches to ensure the LMS operates securely and efficiently.

  • Notifications of scheduled maintenance and system downtimes.

4. Support Channels

• Help Desk:

  • Users can contact the technical support team via email at ncoic@operatortraining.academy or through the LMS help desk portal.

• Self-Help Resources:

  • Access to a comprehensive FAQ, user guides, and troubleshooting tips within the LMS.

5. Response Times

• Critical Issues:

  • Issues affecting system-wide functionality will be addressed within 4 hours of reporting.

• High Priority:

  • User account or course access issues will be resolved within 1 business day.

• Low Priority:

  • General inquiries and non-urgent issues will be resolved within 3 business days.

6. User Responsibilities

• Users must report technical issues promptly through the designated support channels.

• Users should provide detailed information about the issue, including screenshots or error messages if applicable.

• Users are expected to follow self-help instructions when provided, to resolve minor issues independently.

7. Administrator Responsibilities

• Administrators must ensure that technical support resources are available and maintained.

• The technical support team is responsible for tracking and resolving reported issues efficiently.

• Regular system audits will be conducted to preemptively address potential technical challenges.

8. Scheduled Maintenance and Downtime

• Users will be notified of scheduled maintenance at least 48 hours in advance via email and LMS announcements.

• Efforts will be made to schedule maintenance during low-usage periods to minimize disruptions.

• Emergency maintenance may occur with minimal notice to ensure system security and stability.

9. Policy Review This Technical Support Policy will be reviewed annually and updated as necessary to reflect changes in institutional needs, user feedback, or technological advancements.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge their understanding and agreement to this Technical Support Policy and commit to reporting issues promptly and adhering to the outlined procedures for resolution.