Operator Training Academy

Privacy Policy for Operator Training Academy Moodle LMS

1. Introduction This Privacy Policy outlines how the Operator Training Academy Moodle Learning Management System (LMS) collects, uses, shares, and protects personal information. The policy is designed to ensure compliance with Army Regulation (AR) 25-22, "The Army Privacy Program," and other applicable Department of Defense (DoD) and federal regulations.

Privacy Act Statement: Authority: The information collected through the Operator Training Academy Moodle LMS is authorized by Title 10, United States Code, Section 3013, and Army Regulation 25-22. Purpose: To provide educational services, manage user accounts, track academic progress, and maintain system security. Routine Uses: Data may be shared with authorized personnel and organizations as outlined in the applicable System of Records Notice (SORN) and consistent with the Privacy Act of 1974. Disclosure: Providing personal information is voluntary; however, failure to do so may result in limited access to LMS features and services.

2. Scope This policy applies to all users of the Operator Training Academy Moodle LMS, including students, instructors, administrators, and guests. By accessing the LMS, users consent to the collection and use of their personal information as described in this policy.

Disclaimer: Operator Training Academy is in no way endorsed by the Department of Defense (DoD) or the U.S. Government. However, the use of Operator Training Academy adheres to DoD regulations and Army Regulations, including AR 25-22 and AR 25-2.

3. Information Collected The LMS collects the following types of information:

• Personal Information: Name, email address, phone number, and other contact details.

• Account Information: Login credentials, user roles, and course enrollments.

• Usage Data: Activity logs, IP addresses, browser types, and access times.

• Academic Records: Assignment submissions, grades, and feedback.

4. Purpose of Data Collection The information collected is used for the following purposes:

• To provide access to LMS features and services.

• To facilitate course delivery, communication, and collaboration.

• To monitor and improve the LMS’s functionality and user experience.

• To ensure compliance with institutional, Army, and federal regulations.

5. Data Sharing and Disclosure

• Personal data will only be shared with authorized personnel, such as instructors, administrators, and institutional officials, for educational purposes.

• The LMS may share data with third-party service providers for technical support, subject to strict confidentiality agreements.

• Data may be disclosed to comply with legal obligations, including requests from military or federal authorities, as required by AR 25-22.

6. Data Security

• The LMS employs robust security measures, including encryption, access controls, and regular audits, to protect user data in compliance with AR 25-2.

• Users are responsible for safeguarding their login credentials and reporting any suspected breaches immediately.

7. User Rights

• Users have the right to access, update, or correct their personal information.

• Users may request the deletion of their data, subject to retention requirements under AR 25-400-2 (Army Records Information Management System).

• Requests related to data access or corrections should be directed to the LMS administrator.

8. Data Retention

• Data will be retained only as long as necessary to fulfill educational or administrative purposes, or as required by Army and federal regulations.

• Retention periods are determined in accordance with AR 25-22 and AR 25-400-2.

9. Policy Review This Privacy Policy will be reviewed annually and updated as needed to ensure compliance with evolving legal and institutional requirements.

Acknowledgment By using the Operator Training Academy Moodle LMS, users acknowledge that they have read, understood, and agreed to this Privacy Policy and consent to the collection, use, and disclosure of their information as described herein.